Agents, brokerages, property managers
Real Estate & Property
Answer every portal enquiry first, and get the viewing in the diary before your competitor calls back.
- Leaks we see5 in a typical week
- Taken off you6 jobs
- First automation liveusually inside a month
Real estate is a speed business dressed up as a relationship business. The relationship matters enormously — but only with the people who answered, and the people who answer are the ones you reached first.
The automations that work here are unglamorous: reply in seconds, book the viewing without a back-and-forth, and never let a warm lead go silent because everyone was out at appointments. Once those are running, the follow-up nobody has time for starts happening on its own.
Before and after
What the week looks like now, and what it looks like once this runs
The short version. Each of these is unpacked further down, next to the automation that removes it.
Costing you money today
- Portal and ad enquiries arrive at 9pm and get answered at 11am.
- Viewings are booked over four messages and still clash with another agent.
- Nobody follows up the sixty leads that went quiet last month.
- Tenant maintenance requests arrive by phone, text and email and get lost between them.
- The CRM is full of duplicate contacts nobody trusts.
Handled without you
- Instant, specific replies to portal, site and ad enquiries — day or night.
- Viewings booked into the right agent's calendar with travel time respected.
- Automatic re-engagement of cold leads on a schedule you control.
- Tenant requests captured into one queue, triaged by urgency, contractor notified.
- Property details, brochures and listing copy drafted from your own data.
- CRM de-duplicated and kept current without an admin day every month.
What we would automate
4 automations, and the problem each one takes off the table
Not a menu — this is the order we would actually build them in. Start with the one costing you the most, prove it pays, then add the next. The panels are diagrams of the run, not screenshots: every automation is built inside your own systems.
-
SourceGoogle lead formNameD. WhitfieldJobFlat roof leak, single storeyUrgencyToday if possible02:14captured before anyone woke up
01 Speed to lead
Instant Lead Responder
The problem todayA portal enquiry lands at 21:40. You see it at 09:15. By then they have booked a viewing with the agent who replied at 21:41.
Once this is runningHow this one worksEvery portal, ad, website and social enquiry gets a specific answer within a minute — the right property, the honest price band, and a viewing slot offered while they are still holding the phone.
-
MonTueWedThuFriBookedThu 09:30 — confirmed by SMS
02 Booking
Appointment Setter & Reminder Engine
The problem todayBooking one viewing takes four messages back and forth, and it still ends up clashing with another negotiator or twenty minutes of traffic.
Once this is runningHow this one worksViewings drop into the right negotiator's calendar with travel time respected, confirmed by SMS, and re-confirmed on the morning so nobody drives to an empty house.
-
Do you cover Redwood City, and what would a rewire cost roughly?
We do — you are inside our area. A two-bed rewire usually lands between $4,800 and $6,400 depending on access.
Would Thursday morning suit for a look?
03 Messaging
WhatsApp & SMS Sales Agent
The problem todaySixty leads went quiet last month. Nobody has the hours to work back through them, so they quietly become somebody else's completion.
Once this is runningHow this one worksA follow-up that keeps talking on WhatsApp and SMS — a new instruction, a price reduction, a simple "still looking?" — and hands the ones who answer straight back to a human.
-
- Response time crossed 5 mintwo enquiries waiting since 08:41
- Quote 1042 has gone quietsent 6 days ago, no reply
- Waiting list filled Thu 14:00cancelled slot, refilled in 4 min
04 Email
Inbox Triage & Reply Drafting
The problem todayA tenant reports a leak by phone on Friday, texts about it on Saturday, and it gets picked up on Monday — by which time it is a ceiling, not a leak.
Once this is runningHow this one worksEvery maintenance request, whatever channel it arrives on, lands in one queue triaged by urgency, with the contractor notified and the landlord updated without anyone re-typing it.
Other sectors we work in
Practices, dental, specialist clinics
Clinics & Healthcare
A fuller diary, fewer no-shows, and a front desk that is not drowning in the phone.
Read more
Contractors, trades, field service
Roofing, Plumbing & Home Services
Stop losing the emergency call you were up a ladder for.
Read more
Shopify, WooCommerce, marketplaces
E-commerce & DTC
Support that scales with orders instead of with headcount.
Read more